Offline file-sharing is starting to become a thing of the past. As more corporations appreciate the benefits of online storage systems, there’s now an ever-increasing array of different online document storage options available to businesses.
Whether your company is an SME or a big corporation, running your data through the cloud is an essential step in keeping your data safe and secure. The best online document storage not only helps keep your data secure but also increases accessibility throughout the company, allowing for a more seamless method of document sharing and collaboration.
Online document storage is a convenient way of managing company knowledge in a safe, accessible, and cost-effective way.
Not all cloud-based storage systems are alike, and the best online document storage for corporations can help these businesses provide a way to store and organize their documents through remote storage.
Many of these companies offer different online storage solutions to keep documents secure. These document storage systems vary wildly and can provide different benefits depending on what is needed by your business.
Cloud storage allows companies to have data security in a convenient and cost-effective manner. The data is saved in an off-site location that can be accessed through the internet or a private connection.
Having this remote infrastructure available eliminates having to manage and maintain physical storage options such as hard drives, USBs, and in-house servers.
When it comes to document management, these online storage platforms provide numerous benefits that offline storage can’t.
With the advent of this technology, corporations should definitely utilize the most efficient and comprehensive enterprise-grade options for data storage. But what is the best online document system for corporations?
Looking to transfer your company’s documents in a unified document storage solution that provides the best in security features, remote collaboration, and other key organizational needs? Well, Almanac might just be the best cloud storage option for you.
Designed to meet even the highest standard of user specifications and expectations, Almanac offers unlimited document storage space for businesses. Administrators can easily transfer the company’s data by importing documents from Google Docs, Confluence, and Notion. Additionally, you can also export to HTML, Markdown, PDF, and even Word.
Most cloud storage solutions on the market lack the in-house features Almanac is capable of. For instance, many alternatives don't offer async collaborative features or the same level of advanced customization. And with Almanac, the ability to store, collaborate, organize, and crowdsource your documents can all be possible under one efficient, user-friendly solution.
Dropbox is a cloud-based file storage service that has been operational since 2007. It is one of the most popular options for online document storage, and the application supports synchronization across multiple mobile devices and desktops.
With Dropbox being a long-established player in the space, it’s a fairly reliable service for compiling all your files in one place. Nonetheless, there are a few critical flaws in this service (such as its high price and sometimes clunky organization features) that make it hard to designate Dropbox as the best cloud storage option for organizations.
OneDrive is Microsoft’s cloud-based document storage system that integrates with Microsoft Office’s functionality. As a document storage solution, OneDrive is good for businesses already using MS Office, since it can integrate well into the Microsoft ecosystem.
However, it’s not the best cloud storage option available, as OneDrive has several limitations that prevent it from being an ideal choice. For businesses that prefer to use software outside Microsoft for collaboration, there are numerous alternatives.
OpenDrive is an online document storage for corporations that scales their pricing based on business needs. Being a relatively small company in the market, OpenDrive is able to offer personalized deals to teams and businesses.
In addition, it also provides unlimited storage unlike some of its other competitors. However, the user experience leaves much to be desired, due to OpenDrive’s slow upload speeds and a less-than-sleek user interface.
SpiderOak was developed with a shared focus on security and privacy in mind. Since sensitive documents and other files need an extra layer of security in document storage systems, this software has come up with a solution that provides end-to-end encryption to protect your company’s documents before it even leaves your computer.
It goes without saying, however, that strong security and privacy come at a cost. As a result, SpiderOak’s high-level infrastructure makes it one of the more expensive options on this list, ruling it out from being the best online document storage for corporations.
A reliable and fairly priced online backup service, IDrive provides users with the basic functionality for storing documents. With quick upload speeds, a decent mobile app, and unlimited devices per account, it can seem hard to go wrong with IDrive.
However, despite the software’s strengths, it nonetheless falls short in being the best cloud storage option. The dated look and limited collaboration features take away from what could be a potentially excellent online document storage solution.
Providing online document storage for corporations with security, collaboration, and governing capabilities, Eggnyte is viable for businesses that want to all their data in one place.
This software also supports MS Office and G-Suite for seamless integration when working across multiple platforms. In comparison to similar alternatives, however, it is priced quite high. Unfortunately, even their most exclusive plans leave you asking for more.
Once you’ve chosen a document storage system for your business needs, like Almanac, your next step is preparing all the documents to transfer to your solution of choice. Transferring from a local storage system can be daunting, but it remains necessary for the overall security of your documents, and many of the options on this list make it simpler.
Proper file organization is important when transferring these documents for efficient content management. First and foremost, businesses would have to ensure that files and folders are named correctly when making the transfer.
While you can continue to organize, access, and add to your documentation, the benefit of an online storage system is that once the files are in there, a lot of your work is done.
Trying to find the best online document storage for corporations can definitely be challenging. And no doubt, the aforementioned online document storage systems are definitely decent options for your business.
However, the option that stands out the most with its intuitive design and functionality for online document storage is Almanac.
Even with the pros of industry heavyweights such as Dropbox, Onedrive, and Opendrive, Almanac trumps competition by providing an online document storage solution that is not only reliable but also versatile for all your storage needs.
It offers great value across different packages, thanks to its extensive features and customization to the user’s precise specifications. Furthermore, its trusted partners – companies like the American Red Cross and Indeed – further highlight the well-earned reputation of this platform.
These considerations unquestionably make it the best cloud storage option available, allowing it to stand apart as the superior choice among remote storage solutions. If you’re interested in learning more about how Almanac can provide a convenient, reliable, and cost-effective storage solution, connect with their friendly sales team today, or get started with their free plan!